TABLE OF CONTENTS

1. The Potential Applicant proceeds as follows:

1.1. Fill out an Application to Lease Property at Wesley Acres Retreat Centre & Campground (copies available at the Camp Office)

1.2. Applicant submits the completed form to the Office. Specific requirements for the application may change from time to time (ie: requirement for a police check has been added, Free Methodist quotas have been modified, etc.), so are not detailed here but are kept current at the office for anyone wishing to complete an application.

1.3. The Camp Office receives the application without recommendation and submits it to the WACC for decision and recommendation to the Wesley Acres Board. Lot lease applications can take from 2-4 weeks, so please plan accordingly.

1.4. Following approval or rejection, the applicant is notified in writing or by phone. On approval, the application is placed on file in the Administration Office (the Office). The approval is good for one year after which the applicant is either accepted as a lot leaseholder or needs to re-apply. Current lessees are considered to be pre-approved once the application to lease has been completed and returned. Applicants are responsible to maintain their current personal information with the Office.

1.5. An applicant obtains the list of units for sale from the postings at the Office.
(When a person decides to sell property he/she must notify the Office that the property is for sale and it will be added to the posted list.
Current applicants may opt to receive bi-weekly notifications of listings, upon request, for an annual fee of $25.00.

1.6. Upon notification of proposed sale, the Office updates the existing sales list within twenty-four (24) hours and posts it.

1.7. An applicant decides on a suitable unit from the sales list. Note: The applicant must be approved as a leaseholder before any sales can be completed for a trailer or mobile home on an existing lot.

1.8. The sale is negotiated between the two parties. (This includes apportionment of lease, taxes, utilities, etc.). Any taxes not paid at the time of the sale will be the responsibility of the new lot leaseholder. The 2.5% Administration Fee is payable by the seller to Wesley Acres, but the buyer must ensure it is paid. The onus in on the buyer to confirm with the Office that there are no outstanding invoices on the trailer in question. Wesley Acres Inc. assumes no responsibility for the transaction.

1.9. The buyer and seller notify the Office of the transaction. The Office receives the administration fee (see Section 22) and updates the records including notification of the Wesley Acres Board and the WACC.
Notes:
The Office will advise potential purchasers of the for sale list as requested. It is the responsibility of buyer to identify and negotiate sales. It is the responsibility of the seller to inform the Office that a sale is forthcoming as per item #6. Copies of the sales listings are available from the postings at the Office at any time.
All applications will be processed by the Wesley Acres Board in conjunction with the WACC R.V.s/Mobiles will not be rented by Wesley Acres Inc. Rental of units are no longer permitted with the exception of pre-approve special circumstance situations that are approved by the Executive Director.
Sales should be able to be accomplished without removing a unit from its leased lot provided that all guidelines have been adhered to. The Wesley Acres Board reserves the right of control over lot usages.

Back to top

2.1 All guests must register with the Office upon arrival at Wesley Acres. For the safety of all guests, it is important to know who is on the property at all times.

2.2 Guests: Regardless of arrival time, all guests must stop at the Office and sign the Guest Book, indicating who they are visiting and the duration of their stay. Lot leaseholders are responsible for the behaviour of their guests. As such, it is also their responsibility to ensure that all guests are familiar with the policies of Wesley Acres. Inappropriate behaviour may result in the guest being asked to leave the property.

Back to top

3.1. General: ALL new trailers being brought onto Wesley Acres property, and new additions being added to existing trailers, must be pre-approved by the WACC based on a New Trailer/Addition Application Form. Any trailer/addition being brought to Wesley Acres without prior written approval will be re-directed to the
holding field and denied placement on a lot until all appropriate approvals have been properly obtained.

3.2. Incremental Costs: Any incremental costs associated with non-compliance will be the full responsibility of the leaseholder. In addition, an administration fee of $50 will be charged to the leaseholder if pre-approval is not obtained. Any additional costs associated with the placement of a new trailer/addition, except those costs
required by Wesley Acres to provide basic services as outlined in this manual, will be the sole responsibility of the leaseholder.

3.3. New Trailer/Addition Application Forms: These are available at the Office.

3.4. Timing: For existing/approved leaseholders of Wesley Acres, the application forms must be submitted 2 weeks prior to the arrival of the trailer. For those in the Wesley Acres application process, the application form must be submitted after your leaseholder approval is obtained, at which point it will take up to 2 weeks for processing.

3.5. Florida Room Requirements: see Section below on specific Trailer/Florida Room
requirements.

3.6. Lot Measurement & Marking: Lot measurement will be completed by the Wesley Acres maintenance staff. The standard fee for the measurement is $30, which must be completed for all new placements. Temporary marking posts will be placed by maintenance staff on the lot indicating property lines in order to avoid mistakes being made in the placement of trailers or construction of additions. This activity will be automatically completed within the 2-week notice period once the new trailer/addition approval is granted. A separate Lot Measurement Request is not required.

3.7. Application Fees: No fee will apply to New Trailer/Addition requests being made that provide the mandatory 2-week lead-time. Any requests with less than 2 weeks’ notice will be charged a $50 administration fee. ABSOLUTELY NO requests will be accepted within 48 HOURS of the arrival of the new trailer or addition.

3.8. Conformance: All new trailers/additions must conform to both Wesley Acres and any applicable Municipal/Provincial guidelines in force at the time of delivery. Failure to conform to these guidelines will result in the leaseholder being required to modify, at his/her sole expense, any non-conformant areas. ABSOLUTELY NO EXCEPTIONS will be made for any new trailers/additions. Should modifications not be able to bring the new trailer/addition into compliance, the leaseholder will be required to make arrangements to have the trailer/addition removed from the lot immediately at his/her own expense.

3.9. Existing Non-Conformance and Modifications:

3.9.1. Safety Issues: Any issues which could result in harm to Wesley Acres property, it s guests, or the environment will be addressed immediately with the leaseholder. Depending on the nature of the safety concern, the cost of such issues may be the responsibility of the WACC (such as tree trimming and dead tree disposal) or the responsibility of the leaseholder (ie: leaking holding tank on the trailer). Regardless, these issues must be addressed quickly. If the leaseholder is unavailable, and the WACC determines that immediate attention is required, the appropriate work will be initiated and charged to the leaseholder.

3.9.2. Grand-fathered Non-Compliance: It is strongly recommended that any trailer/addition that is known to be non-compliant be modified to become compliant. Costs of such modifications would be covered by the individual leaseholder. While these grand-fathered non-compliance issues are difficult to enforce, they are generally in the best interest of Wesley Acres and its guests, and Wesley Acres respectfully requests that you pray about having these modifications made as soon as possible.

3.9.3. Modifications and Compliance: Should any existing trailer/addition that has been grand-fathered as non-compliant be modified, the modified trailer/addition must be in full compliance with all the guidelines & policies at the time of the modification. The original non-compliance issues will no longer be considered grand-fathered and must be brought into compliance at the time of modification. Any costs associated with such modifications to bring the trailer/addition into compliance will be the sole responsibility of the leaseholder.

3.10. Setback Requirements:

3.10.1. Definition: The open area between the trailer and the property line. It is measured from the property line to the outside edge of your trailer, tip-out, stairs, deck or other extensions from your trailer.

3.10.2. Conformance to Setback Guidelines is vitally important to the enjoyment and aesthetic appearance of Wesley Acres for all of us. These guidelines have been established by the Wesley Acres Board and will be enforced through the WACC. These guidelines also dictate the maximum size of trailer that can be placed on any given lot.

3.10.3. Trailers positioned before January 2005 are grand-fathered until moved. Once moved in any capacity, they must conform to the current guidelines.

3.10.4. Since lot sizes vary, setbacks are always measured from the outside edge of the property line to the edge of the trailer/tip-out/extensions.

Back to top

.1. General: ALL trailer/addition movements must be pre-approved by the WACC based on a Relocation Application Form (available at the office). Any trailer/addition being moved without prior written approval risks being re-directed
to the holding field and denied placement on a lot until all appropriate approvals have been obtained. In addition, until all final written approvals are properly obtained, leaseholders will not be permitted to reside in the relocated trailer. As with new trailer/addition placements, the Executive Director may provide a written Exception Approval for special circumstances.

4.2. Incremental Costs: Any incremental costs associated with re-direction or non-habitation will be the full responsibility of the leaseholder(s). In addition, an administration fee of $50 will be charged to the leaseholder(s) who did not acquire the appropriate pre-approvals. Any additional costs associated with the movement of a trailer/addition, except those camp costs required to provide basic services as outlined in this manual, will be the sole responsibility of the leaseholder.

4.3. Relocation Application Forms: These are available at the Office.

4.4. Timing: For existing/approved leaseholders of Wesley Acres, the application forms must be submitted 2 weeks prior to the movement of the trailer. For those in the Wesley Acres application process, the application form must be submitted after your leaseholder approval is obtained, at which point it will take up to 2 weeks for processing.

4.5. Lot Measurement & Marking: Lot measurement will be completed by the Wesley Acres maintenance staff. The standard fee for the measurement is $30, which must be completed for all trailer movements. Temporary marking posts will be placed by maintenance staff on the lot indicating property lines so no mistakes
are made in the placement of trailers. This activity will be automatically completed within the 2-week notice period once the movement approval is granted. A separate Lot Measurement Request is not required.

4.6. Application Fees: No fee will apply to Trailer Movement requests made which provide the mandatory 2-week lead-time. Any requests with less than 2 weeks’ notice will be charged a $50 administration fee. ABSOLUTELY NO requests will be accepted within 48 HOURS for the movement of a trailer (unless written Special Permission is provided by the Executive Director based on special circumstances).

4.7. Conformance: Any trailer being moved must conform to both Wesley Acres and any applicable Municipal/Provincial guidelines in force at the time of delivery. Failure to conform to these guidelines will result in the leaseholder being required to modify, at his/her sole expense, any non-conformant areas. ABSOLUTELY NO EXCEPTIONS will be made for any trailers being moved. Should modifications not be able to bring the trailer into compliance, the leaseholder will be required to make arrangements to have the trailer removed from the lot immediately at his/her own expense.

4.8. Existing Non-Conformance and Modifications:

4.8.1. Safety Issues: Any issues that could result in harm to Wesley Acres property, its guests, or the environment will be addressed immediately with the leaseholder. Depending on the nature of the safety concern, the cost of such issues may be the responsibility of the WACC (such as tree trimming and dead tree disposal) or the responsibility of the leaseholder (ie: leaking holding tank on the trailer). Regardless, these issues must be addressed quickly. If the leaseholder is unavailable and the WACC determines that immediate attention is required, the appropriate work will be initiated and charged to the leaseholder.

4.8.2. Eliminating Grand-fathered Non-Compliance: Once a trailer is moved, any grand-fathered non-conformance is eliminated and no longer acceptable. The trailer must comply with all guidelines at its new location. Costs of such modifications will be covered by the individual leaseholder and must be made or contracted within a reasonable timeframe following the move.

4.9. Setbacks:

4.9.1. Definition: The open area between the trailer and the property line. It is measured from the property line to the outside edge of your trailer, tip-out, stairs, deck or other extensions from your trailer.

4.9.2. Conformance to Setback Guidelines is vitally important to the enjoyment and aesthetic appearance of Wesley Acres for all of us. These guidelines have been established by the Wesley Acres Board and will be enforced through the WACC. These guidelines also dictate the maximum size of trailer that can be placed on any given lot.

4.9.3. Trailers positioned before September 1993 are grand-fathered until moved.
4.9.4. Since lot sizes vary, setbacks are always measured from the outside edge of the property line to the edge of the trailer/tip-out/extension.

4.9.5. The trailer must sit 10 feet away from the front of the property, 5 feet from the back of the property, and 5 feet in from both sides of the property.

4.9.6. In some rare circumstances (ie: when trees or other natural obstacles are present on a specific lot), the Executive Director may provide a written exception for that specific lot/trailer regarding the setback requirements. Such special circumstances should be identified by the leaseholder on the initial application form to move the trailer.

4.9.7. Failure to conform to setback guidelines for any trailer/addition being moved will require that the trailer/addition be brought into compliance immediately, the cost of which will be paid by the leaseholder.

4.9.8. ABSOLUTELY NO EXCEPTIONS will be made for trailers/additions being moved unless an advance Exception Approval has been obtained from the Executive Director.

4.9.9. Specific setback requirements will be noted on all Trailer/Addition Movement Request forms when they are approved. Forms are available at the office.

4.9.10. Lot Coverage - Total lot coverage is limited to a maximum of 50% of the square footage of the lot, up to a maximum of 1,200 square feet, and is to include Decks, Patios, walkways, sheds, stairs, etc. The 1,200 square feet limit would reflect the maximum coverage on a standard lot. 50% of the lot coverage must be grass or garden or non-permanent driveway surfaces. All other structures would be considered part of the 50% lot coverage, as would permanent driveway surfaces, including poured surfaces, asphalt and interlocking style surfaces.

Back to top

5.1. As mentioned in Section 2, all lot measurements will be billed a fee of $30. Depending on circumstances requiring the measurement, this fee will either be covered by the camp, the individual requesting the measurement, or any leaseholder who is in non-compliance with the established guidelines if such leaseholder made non-compliant modifications (as determined by the current guidelines in place when the modifications were made).

5.2. If any measurement request is made in which Wesley Acres erred, or has made an error in the past, which is now being identified, Wesley Acres will cover the cost of the measurement request.

5.3. Any additional measurement requests over and above this will be charged to the person requesting the measurement unless, as stated above, a leaseholder is found to be in non-compliance based on recent movement or modification.

Back to top

6.1. Trailers

6.1.1. Black & Grey Water: All travel trailers must have a factory-installed black water (human waste) holding tank, unless connected to the sewer. In-ground holding tanks are not permitted. Those presently installed will be grand-fathered until the trailer is moved or the in-ground tank creates a health or environmental risk (ie: leaks). Grey Water (primarily sink and shower water) may be discharged by current municipal standards. Any such issues must be fixed by the leaseholder at his/her expense.

6.1.2. Skirts: Travel trailers may have skirts, provided that the skirting material is aesthetically pleasing.

6.1.3. Size Restrictions: There is 40' maximum size for travel trailers or park models, provided set-back requirements are met.

6.1.4. Wheels: Wheels may not be removed from travel trailers. However, the tongue may be removed from park models.

6.1.5. Multi-RV Restrictions: Only one (1) recreational vehicle may be set up on each lot. This restriction can be waived during major events by the Executive Director, but each individual leaseholder must submit a Multi-RV
Exception Request form to the Executive Director. Once obtained, the approval form should be displayed in a window or visible area of the additional vehicle while on the property. Please note that occupants will still be assessed the then current fee for camping. Forms are available at the office.

6.1.6. Keys: Leaseholders must provide the Office with a key to their trailer for emergency use only.

6.1.7. Signage: Leaseholders must post their name and street number on their lot. The sign must be easy to read from the street and must remain up year round. The leaseholder will be responsible for providing this sign a their expense. If no sign is posted, one will be provided by the campground and the cost will be billed to the leaseholder.

6.1.8. Safety: Any refrigerators and freezers not inside a trailer must be in a locked shed to avoid being a hazard to children.

6.1.9. Term of Lease: As per Wesley Acres Inc. operating procedures, lots are leased for 1 year and are renewable annually at the option of the Wesley Acres Board.

6.1.10. Sub-Leasing: This is not permitted except in certain cases and must be approved by the Executive Director in advance.

6.2. Factory Built Florida Rooms:

6.2.1. Installation & Proper Permits: Florida Rooms which are specifically engineered for travel trailers and park models are permitted if pre-approved by WACC. Installation must be done by qualified professionals, and all permits and municipal codes must be adhered to and approved by the local building inspector (ie: support structure, electricity, etc.)

6.2.2. Approvals:

6.2.2.1. Application for Wesley Acres approval is identical to the New Trailer placement process and has the same 2 week lead time.

6.2.2.2. In addition to Wesley Acres approval, local building permits MUST be obtained prior to the commencement of any work. The local building inspector must also approve the work upon completion before leaseholders are able to inhabit the addition.

6.2.2.3. No work should commence on the property until approvals and permits are obtained. Written plans, location, setbacks, etc. must all be submitted with the application form.

6.2.3. Snow Loads: Approved Florida Rooms must be able to withstand typical snow loads experienced at Wesley Acres, which should be discussed with the manufacturer before purchasing the addition.

6.2.4. Size Restrictions: Florida Rooms can be up to 12 feet wide on travel trailers and up to 12 feet wide on Twelve-Wide (or larger) models to a maximum current lot coverage percentage as defined by the current municipal guidelines in effect at the time of the proposed addition.

6.2.5. Lot Coverage - Total lot coverage is limited to a maximum of 50% of the square footage of the lot, up to a maximum of 1,200 square feet, and is to include Decks, Patios, walkways, sheds, stairs, etc. The 1,200 square feet limit would reflect the maximum coverage on a standard lot. 50% of the lot coverage must be grass or garden or non-permanent driveway surfaces. All other structures would be considered part of the 50% lot coverage, as would permanent driveway surfaces, including poured surfaces, asphalt and interlocking style surfaces.

6.2.6. Compliance: There are absolutely no exceptions to this size restriction for Florida Rooms. Any Florida Rooms grand-fathered for non-compliance within current guidelines will remain grand-fathered until such a time as the Florida Room or Trailer is moved or modified, at which time the final result must be in compliance with the current guidelines at that time.

Back to top

7.1. Basic services: Basic lot services, namely water and electricity, will be provided to each leaseholder by Wesley Acres. Leaseholders are expected to pay these expenses as allocated annually by Wesley Acres, including any direct or indirect charges related to the delivery and consumption of these services as may be determined and approved by the Wesley Acres Board and/or the WACC. These costs may fluctuate annually based on the cost of such services and the maintenance of the on-site systems to deliver these services to leaseholders. In addition, individual meters are being planned for the future to ensure the most accurate measurement of utilities usage by individual leaseholders. Until individual meters are installed on each trailer, each leaseholder must ensure that
every effort be made to conserve electricity.

For example, air conditioners, heaters and lights should be turned off when the leaseholder vacates the trailer for more than 1 day. Refrigerators should be unplugged when not in use for extended periods of time and at the end of the season. Propane should be used for hot water heating whenever possible. Numerous other opportunities exist to minimize unnecessary electricity use. Please take the opportunity to consider these for your trailer or mobile home.

7.2. Sewer: Some lots on Wesley Acres property are hooked up directly to the sewer system. These leaseholders are charged an incremental annual fee for this connection which includes access and usage charges.

7.3. Additional Appliances: Leaseholders may opt to acquire and use additional appliances considered to be incremental to the standard. A schedule of charges for such appliances is available through the Office. Identification of such additional appliances is done on the honour system and should be communicated directly to the Office. This would include such items as air conditioners, additional fridges or freezers, washers, dryers, dishwashers, or any other items as identified and approved by the WACC.

7.4. Non-standard services: Other services can also be acquired for your lot, including telephone, satellite, and others. The full costs for access and usage of these services will be completely covered by the leaseholder. In most cases, these services are contracted directly with outside third parties, so billing is direct with the leaseholder. As such, the Office only needs to be informed 3 days in advance that a third party will be on the property performing such services.

7.5. Lot Modifications:

7.5.1. Prior Written Approval: No modifications of any kind can be made within the boundaries of a lot, or to other Wesley Acres property, without the prior written permission of the WACC and/or Wesley Acres. In addition, any Municipal or Provincial permits required must also be obtained by and at the expense of the leaseholder. Both the permits and Wesley Acres Approval forms (Scope of Work or Work Order) must be posted at the location where the modifications are being made in order to ensure that appropriate stakeholders have full access to them. These forms are available at the office. Where applicable, the local building inspector should also be able to access these documents at any time during the modification process.

7.5.2. Post-Modification Approval (as required): Many major construction or modification projects also require the approval of a building inspector or a licensed professional upon completion to ensure that they meet established criteria (ie: an electrician). Again, the arrangements for and the costs of such approvals will be covered by the leaseholder.

7.5.3. 3rd Party Modifications: If a 3rd party will be making the proposed modifications, a Scope of Work document must be submitted to (2 weeks in advance of the scheduled work), and approved by, the WACC PRIOR to any work being done. Any costs incurred by the third party are the sole responsibility of the leaseholder. Outside contractors performing any unapproved services will be asked to terminate their work immediately and to leave the work area in a condition that is safe for other leaseholders.

Wesley Acres assumes no responsibility whatsoever for any incremental costs that the leaseholder may incur as a result. In addition, an administration fee of $50 will be charged to the leaseholder for contractors performing unapproved services.

7.5.4. Wesley Acres Maintenance Team Modifications: If the modifications require the camp s maintenance team to perform any work, a Wesley Acres Work Order form must be submitted (2 weeks in advance of the scheduled work), and approved by, the WACC PRIOR to any work being done. Leaseholders will be provided with a written evaluation and cost estimate for their request. This will indicate whether the project is approved, the scope of work approved, the timing of the said work, and a cost estimate for any camp maintenance staff and equipment required. The leaseholder must approve these costs with the Office prior to any work being started.

7.5.5. The Wesley Acres Maintenance team has been directed to decline any tasks without the appropriate written documentation so please respect this request.

7.6. Timing for Approvals: A standard 2 weeks is required for approvals of Scope of Work and Wesley Acres Work Order documents. There will be no charge for the evaluation and assessment of such documents. Requests that are not submitted within the 2 week period will be assessed an additional $30 administrative fee which will be billed to the submitting leaseholder regardless of the outcome of the review and approval process.

7.7. Additional Costs: All modifications to an individual trailer required to make any non-basic services available will be the sole responsibility of the lot leaseholder. Should any modifications be required that affect the lot itself, they would need to be pre-approved by WACC, and the leaseholder will cover all such costs.

Back to top

8.1. Lot Modification Application Forms: These forms are available at the Office. Turnaround time for approval of lot modifications can range from 2-10 days depending on the nature of the request.

8.2. Approvals: Any lot modifications must receive prior written approval and must conform to current municipal and camp guidelines. If required, any appropriate municipal or Wesley Acres permits must be clearly visible while enhancements are being made.

8.3. Decks: Must conform to municipal code and Wesley Acres setback and lot guidelines.

8.4. Fences & Hedges: Fences are not permitted on leaseholder lots. Hedges over 24 are also not permitted. A hedge is considered any item(s) over 24 inches in height which creates restriction of access.

8.5. Sheds:
8.5.1. All sheds must be built to identified codes, both Wesley Acres and municipal. Only 1 shed is permitted per lot. Any existing exceptions are grand-fathered until any modification or movement occurs on the lot.
Should that happen, the modified shed must comply with all current municipal and Wesley Acres guidelines, and if 2 sheds were present, one must be removed. The costs to ensure that such modified sheds are fully compliant are the sole responsibility of the shed owner, as are costs associated with the removal of a second shed, if applicable.

8.5.2 New or rebuilt sheds must be located at the rear of the lot or moved in the case of a rebuilt shed, and preferably directly behind the trailer with a minimum clearance of 2 feet from the shed’s eave to the lot line on all sides.

8.5.3 Sheds shall not exceed 10 feet wide by 10 feet long (any side) by 8 feet high.

8.5.4 Sheds must fall within the current lot coverage guidelines.

8.5.5 Sheds must be built to withstand 4 season weather conditions.
* Please note:
Wesley Acres assumes no responsibility for damage to sheds that need to be relocated to allow for maintenance or upgrades to the water and electrical systems. With sufficient notification each leasee will be responsible for moving their shed.
8.6.Fire & Fire Pits:
8.6.1. Campfires are subject to Ministry of Natural Resources regulations and any seasonal restrictions that may from time to time be put in place. Any such fire restrictions in force in the area will apply to all leaseholders and guests at Wesley Acres. Please check the fire ban sign at the entrance by guest services before lighting your campfire.

8.6.2. All fire pits must be set away from any mobile, trailer, building, deck, or shed by a minimum of 10 feet.

8.6.3. All leaseholders must ensure that a fire-pit is able to safely contain the fire.

8.6.4. Fires must be attended at all times.

8.6.5. Fires must be completely extinguished before being left.

8.6.6. In order to maintain the safety of the Wesley Acres community, the following enforcement guidelines have been established when fires are left unattended.
First Time: The leaseholder/occupants will be awakened and asked to douse their fire appropriately. Security will wait while this occurs and a written report will be submitted to the office.
Second Time: The leaseholder/occupants will be awakened and asked to
douse the fire appropriately. Security will wait while this occurs and a
written report will be submitted to the office. IN addition, the leaseholder will be required to meet with the Executive Director to ensure they are fully aware of the policy and understand the consequences for a 3rd offense.
Third Time: As per above, but the leaseholder will be informed that their lot lease will not be renewed and they will not be permitted to have any more fires. Any additional or more short-term implications will be at the discretion of the ED.

Back to top

9.1. Greenbelt: The greenbelt extends around the entire shoreline of Wesley Acres. It extends inland 66 feet from the top of the shoreline bank.

9.2. Unless pre-approved by the WACC and/or the Executive Director and/or the Wesley Acres Board, no structures or buildings are permitted on the greenbelt.

9.3. Parking is strictly prohibited on the greenbelt. Since the greenbelt is for the enjoyment of all visitors to Wesley Acres, parking guidelines will be strictly enforced. The greenbelt is not to be used for parking or temporary storage of boats, trailers, campers or other vehicles.

9.4. Complaints can be made by any leaseholder by submitting a written note to the WACC mailbox at the Office. Failure to respect these guidelines will result in a written warning for a first offence, followed by a fine for a second offence. Multiple offences will be dealt with as required by the WACC and/or the Executive Director.

Back to top

10.1. Public Facilities: Wesley Acres provides and maintains several waterfront areas for public use. These facilities are clearly marked as CAMP facilities. Please read and adhere to any posted rules at each individual location. Since
these facilities are for the enjoyment of all leaseholders and guests, please report any safety or maintenance concerns immediately to the WACC or the Office. Additional signs may be added from time to time to make locating the camp facilities much easier. Public waterfront facilities include the following:

Back to top

11.1. Individuals wishing to help with security must be approved by the WACC/Executive Director.

11.2. Commencing immediately, security teams will patrol the campground in pairs. A Security golf cart is provided by the campground for the use of security volunteers.

11.3. Security teams will patrol the park nightly and are there for the benefit of all. Please take the opportunity to ask them for help or to report inappropriate behaviour to them.

11.4. A list of full responsibilities for the security teams is available at the Office.

11.5. Security policies and procedures will be strictly enforced for the protection and enjoyment of all leaseholders and guests. It is everyone s responsibility to ensure that the campground provides a safe, secure, and predictable environment for all parties.

11.6. Guests are the full responsibility of the Leaseholder who has invited them. It is the leaseholder's responsibility to ensure that all guests are aware of the policies and procedures and are willing to adhere to them.

11.7. Authority and Enforcement Wesley Acres is committed to providing a safe, secure environment for our leaseholders and their guests. Minor policy infractions will be dealt with by security teams. Complaints may be submitted to the WACC in writing. More serious infractions may result in a request to leave the property and/or then on-renewal of the leaseholder s lease.

11.8. Any complaints that a leaseholder may wish to make should follow the complaint guidelines outlined in this manual.

11.9. Quiet Times: 11:00 is Quiet Time, when all noise on the property is expected to cease. 12:00 midnight is curfew, and all leaseholders and guests are expected to be in their trailers. All infractions to these policies will be reported by security, and leaseholders may also submit written complaints to the Office/WACC mailbox.
Multiple infractions will be addressed in writing to the leaseholder, and continued offences could result in the loss of the leaseholders lot lease.

11.10. Fireworks: Personal fireworks are strictly forbidden on Wesley Acres property. Only camp sanctioned and run fireworks activities are permitted.

Back to top

12.1. Multiple vehicles may be parked on an individual s lot as long as the entire vehicle is on the leaseholder s lot, and no part of that vehicle crosses the property line on to another lot or any public access area. Vehicles which do not fit properly onto a lot, or any other vehicle, may be parked in one of the many areas designated as Overflow Parking. These areas are signed and marked on the campground map.

12.2. Parking is strictly prohibited on the greenbelt unless a pre-approved temporary permit is obtained from the Camp Office for special circumstances.

12.3. Parking is strictly prohibited on identified tile bed areas.

Back to top

13.1. Watersports are an integral part of the Wesley Acres experience. Our leaseholders and guests enjoy boating, water skiing, kayaking, canoeing, PWCs, and much, much more.

13.2. Very few Wesley Acres rules apply regarding watersports as it is primarily an area for individual/family participation. However, Wesley Acres asks that the following guidelines be respected at all times.

13.2.1. Time Restrictions: Boating activity by Wesley Acres leaseholders and guests is not permitted during Services, including concerts and other times of public worship. You are also asked to avoid any non-essential watersports activity during these times.

13.2.2. Boat Launch Parking: Please be considerate of others while using the boat launch. Day parking for trailers is permitted provided the trailer is stored well back of the area in use by others to launch their boats. Absolutely NO OVERNIGHT PARKING is permitted at the boat launch. Trailers left overnight will be towed at the owners risk and left in the trailer storage area. Wesley Acres assumes no responsibility for damage or theft of trailers in the launch or storage areas.

13.2.3. Launching/Trailering: Activity at the boat launch is strictly forbidden during all services and will be strictly enforced. Offenders will be asked to cease their activity immediately until the service is over.

13.3. Driving/Safety: Wesley Acres upholds all Municipal, Provincial, and Federal laws regarding the safe and legal operation of watercraft. However, it is the sole responsibility of individual watercraft owners to ensure that anyone operating their vehicles meet all legal requirements, and that their vehicle is safe for
operation on the water.

13.4. Distance/Speed from Shore: As with driving/safety above, Wesley Acres upholds all Municipal, Provincial, and Federal laws regarding the protection of other boaters, others on the lake, and the shoreline. Please keep in mind that it is the boater s responsibility to protect the shoreline and to avoid any serious disturbances thereof due to wakes created by his/her watercraft.

13.5. Swimming Areas: In addition to swimming off the shoreline and/or personal docks, there are several designated swimming areas for the enjoyment of all Wesley Acres visitors. Watercraft operators are asked to stay clear of these areas.

Back to top

14.1. All grievances and complaints (related to the campground) will be handled through the WACC committee. Complaints related to other aspects of Wesley Acres should be made in writing to the Executive Director at the Camp Office.

14.2. With the exception of immediate safety issues, all complaints must be made in writing. Verbal complaints will not be accepted.

14.3. All complaints will be acknowledged upon receipt, and every reasonable effort will be made to resolve the grievance within 2 weeks or at the next WACC team meeting.

14.4. The following guidelines should be considered when submitting complaints.

14.4.1. URGENT SAFETY ISSUES:
i. Any complaints/issues related to the safety of individuals on the property will be dealt with immediately. Issues of this nature should be brought to the attention of designated WACC members or the Office and need not be made in writing.

14.4.2. OTHER ISSUES:
i. All other complaints must be submitted in writing and will be dealt with by the WACC committee at the next regularly scheduled meeting or within 2 weeks. Written complaints should be delivered to the designated WACC mailbox located at the Office.
ii. People with non-safety complaints are respectfully requested to pray and to wait 24 hours prior to submitting their complaints.
iii. All complaints must be made in writing and clearly identify the issue, individuals involved, any actions already taken, and any options for solutions which the complainant would like to put forward for consideration.

Back to top

15.1. Hours: Monday Saturday: 8:00am 5:00pm Sunday: 8:00am 10:00pm

15.2. Garbage: Several major bins are available for general household garbage disposal. This area if for regular bagged household garbage only. You are NOT permitted to leave furniture, paint cans, construction or building materials, etc. Other larger items are also not permitted to be left and must be taken by the leaseholder to the municipal dump/transfer station. Please close the bins after depositing garbage and do not leave any garbage on the ground in order to discourage unwanted animals and raccoons, which cause major problems for trailer owners.

15.3. Recyclables: Bins are available for a wide variety of recyclables including corrugated cardboard, thin boxboard, newspapers, plastics, cans, glass bottles, and more. All bins are clearly marked so please ensure that you place your recyclables in the right bin. Incremental sorting fees cost everybody more in the long run. Paint and Paint cans must not be left at Wesley Acres as they require special disposal procedures. Please contact the transfer station or Quinte Waste to determine appropriate locations to take these materials.

15.4. Metal: Adjacent to the garbage area is a pile for the disposal of small to mid-size metal items. Only non-combustible and non-pressurized items may be placed in this area. This area is not for disposal of appliances.

15.5. Compost: A small compost pile is also available for leaves and grass clippings. Nothing else should be placed on this pile.
15.6. No Burn pile: In 2004, the Wesley Acres Board eliminated the burn pile for a variety of reasons, including safety and environmental concerns. Absolutely NO garbage should be burned at/by the dump or at any other location on Wesley Acres property.

15.7. Municipal Dump: Any major items for disposal must be taken to the local dump by the individual. A map is available at the Office.

15.8. Fees: Any lot leaseholder found to be dumping materials that are not permitted to be left will be charged the full disposal fees for the dumpster or bin in question. Repeated offenses will result in non-renewal of the lot lease.

Back to top

16.1. Borrowing equipment or supplies from the maintenance team is not permitted.

Back to top

17.1. Commencing in 2005, late fees will be assessed on any balances overdue by more than 90 days. Late payments will be calculated at the current capital cost incurred by Wesley Acres + an additional 2% per month on the overdue balance.

17.2. Should balances remain overdue by more than 180 days, the trailer may be removed and held a further 90 days until the account is brought to current. Should the account remain in arrears, the lot-leaseholder authorizes Wesley Acres to sell the trailer and apply the money towards the outstanding account. Any surplus from this sale is to be mailed to the lot-leaseholder. In the event that a trailer must be sold, the lot-leaseholder agrees to transfer the trailer ownership to Wesley Acres Inc.

Back to top

18.1. Modesty in attire and conduct, suitable to each particular camp activity, must reflect Christian standards.

18.2. Profanity: Wesley Acres is a Christian and family camp. Please refrain from using any profanity while on the property.

18.3. No Activities During Worship Times: Swimming and other recreational activities during times of public worship services is strictly forbidden and will be enforced.

18.4. No-Work Sunday Guidelines: Please refrain from any non-essential work on Sunday. Sunday is a day of public and private worship. Due to the diversity of those participating in the ministries of Wesley Acres, it is the policy of the Wesley Acres Board to allow individuals to answer to God personally for their Sunday activities, asking God to give wisdom to spend the time in a way most pleasing to Him.

18.5. Quiet Time: Quiet time is from 11:00 p.m. to 7:00 a.m. People and pets are expected to be in their accommodations during this time. Security patrols will report all non-compliance in writing to the Office and WACC.

18.6. Pets: People are discouraged from bringing pets to Wesley Acres. Should it be necessary to do so, the following guidelines must be observed:
i) Pets must be leashed at all times. Cats may not roam free.
ii) Pets must be kept inside your accommodations at night.
iii) Pet owners will stoop and scoop after their pets.
iv) Please be sure that your pet does not disturb your neighbours.

18.7. Clear Greenbelt: The waterfront, for 66 ft. from the top of the bank, must be kept clear of all personal articles (including vehicles).

18.8. Smoking: Smoking is forbidden, except in privately-owned accommodations or vehicles. Open smoking in all public areas is strictly prohibited, including roadways, greenbelts, common areas, etc. A designated smoking area is provided at the end of the Dining hall closest to the Raven.

18.9. Alcohol: Alcoholic beverages are not permitted on the grounds under any circumstances. Please ensure that visitors and guests understand and respect this policy.

18.10. Damage Reporting: All damage to Wesley Acres property must be reported to the Executive Director (general campground) or WACC (trailer/mobile campground).

18.11. Bulletin Boards: Items may be posted on Wesley Acres bulletin boards only after being initialed by the Executive Director, Guest Services or the Office. Please respect these camp guidelines.

18.12. Age of Guests: Any person not registered for an organized event, who has not reached his/her 18th birthday, and/or is not staying in the same unit as a parent or guardian, must provide a written statement to the Office from someone on the grounds who is over 25, and who accepts responsibility for him/her.

18.13. Speed Limits: All vehicles motorized or not, must be driven within the posted speed limits.

18.14. Hunting and Firearms Prohibited: Hunting is strictly forbidden on Wesley Acres property. Firearms, hunting bows and other hunting items are not permitted on the grounds, except with specific written permission from the Executive Director. No local hunters are permitted on Wesley Acres property. No local hunters will be given permission to be on Wesley Acres property. Any suspicious activity of this nature should be reported immediately to the Office.

18.15. Swimming: All swimming is under the posted guidelines at the beach/dock.

Back to top

19. Motorized Vehicles    Cars, Golf Carts, Mopeds, scooters, etc.

19.1. Provincial Regulations: Provincial highway regulations apply to all cars, motor bikes and All-Terrain-Vehicles (ATVs) operated on Wesley Acres grounds:

19.1.1. Cars/Trucks: All age, license, and insurance regulations apply and are strictly enforced.

19.1.2. Other Motorized Vehicles:
i) The operator must be at least 12 years old.
ii) The driver and all riders must wear protective helmets.
iii) The vehicle must be, licensed for the highway, have a minimum of $1,000,000 liability insurance, and may only be driven on roads within Wesley Acres.

19.1.3. Other Motorized Vehicle Policies: In addition to Provincial laws, Wesley Acres has adopted its own policies regarding various types of vehicles most commonly in use on the property, including the following:
19.1.3.1. Golf Carts, ATV s, Dirt Bikes & Mopeds
19.1.3.1.1. Golf Cart Drivers MUST BE AT LEAST 16 YEARS OLD
19.1.3.1.2. All vehicles must obey posted speed limits.
19.1.3.1.3. All appropriate insurance must be maintained on vehicles in operation on the property.

19.1.3.1.4. The vehicle s owner will be responsible for any activity of that vehicle on Wesley Acres property. 19.1.3.1.5. All appropriate and required safety equipment must be worn at all times while operating the vehicle, including a helmet for the vehicle operator and all passengers (except for golf carts).

19.1.3.1.6. The vehicle MUST BE EQUIPPED WITH PERMANENTLY AFFIXED LIGHTS if it is operated after dark. Handheld flashlights are not acceptable as a lighting system for these vehicles.

19.1.3.1.7. All golf carts and ATV s must be registered and licensed with the camp Office. The registration number must be featured prominently on the vehicle.

19.1.3.1.8. The number of people permitted on the vehicle will be determined by the number of seats provided. Standing passengers and passengers with no seats will be asked to dismount from the vehicle immediately. Repeated offenses will be reported to the ED and dealt with appropriately as this is a safety issue.

19.1.3.2. Scooters:

19.1.3.2.1. Gas-powered scooters are not permitted at Wesley Acres. Only battery-powered scooters are allowed. Drivers for electric scooters must be 10 years old (or Grade 5).

19.1.3.2.2. A helmet is mandatory, as are lights if the scooter is being operated after dark. Other safety gear is at the operator s discretion.

19.1.3.2.3. Scooters must obey all posted speed limits.

19.1.3.3. Other:

19.1.3.3.1. Children are forbidden to ride on their parents lap in cars/trucks on camp property.

19.1.3.3.2. Absolutely no non-licensed driving is permitted on Wesley Acres property.

Back to top

20.1. Non-motorized vehicles are permitted on Wesley Acres property provided they do not pose any danger to other guests.

20.2. A helmet is mandatory for all persons under 18 years old in order to conform with Provincial regulations.

20.3. Non-handheld lights are mandatory if the vehicle is being operated after dark.

20.4. Other safety gear is at the operator s discretion.

20.5. Non-motorized vehicles are not permitted at any time on designated walking paths.

20.6. Non-motorized vehicles must obey all posted speed limits. Please re-enforce this with your children.

Back to top

21.1. Sale of Trailers: The sale of trailers is at the discretion of the leaseholder (unless a lease renewal has not been applied for or has been denied). However, an administration fee of 2.5% of the sale value of any unit (trailer, park model, mobile) will be paid to Wesley Acres by the seller. This fee must be paid in full immediately upon completion of the sale.

21.2. Rentals are not permitted except in very specific cases and must be approved by the Executive Director in advance.

Back to top

All lot leaseholders are expected to adhere to general safety expectations of Wesley Acres for their own safety and the safety of others. These include but are not limited to the following:
Leaseholders are not to adjust, change or modify any camp electrical breakers or panels under any circumstances.
Any extension cords used outdoors must be approved for outdoor use and be used in such a way as to be safe for all.

This includes not being in the way of lawn mowing equipment, lying over walkways, etc. Bunkhouses (additional structures in which people sleep) are strictly forbidden at Wesley Acres and by the county. Tents and tent trailers are permitted during Family Camp and at other times but are not allowed to be in use on a permanent basis (ie: more than a week or 2).

Coverall type structures are not permitted for storage on individual’s lots or public areas of Wesley Acres (ie: the back field).

Back to top

Wesley Acres Campground Committee - “Mandate”
The primary mandate of the (WACC) is to ensure the long-term operational viability of the recreational trailer park located on Wesley Acres Inc property .
Additionally WACC provides  support the overall WA Ministry and Strategic Plan of Wesley Acres Inc.

Area 1 - Planning and Finances
The WACC, in conjunction with the Executive Director , will develop and recommend long-term strategic plans for the recreational trailer park that will be presented for  approval  to  the EXECUTIVE DIRECTOR and the Board of WA

Area 2 - Campground  Policy
The WACC, in conjunction with the Executive Director (or designate of the Executive Director), will develop and implement Policies & Procedures that govern the management of the operational aspects of the recreational trailer park. WACC reports to the  Executive Director and  EXECUTIVE DIRECTOR approval is required for financial decisions and major changes in policies and procedures.  The EXECUTIVE DIRECTOR is accountable to the Board of WA  in this area.

General Accountability
The WACC team reports to the ED and is responsible to ensure the long term & operational viability of the trailer park.
To accomplish this WACC has the mandate of planning and overseeing all the operational and financial aspects of the Recreational trailer park, the related infrastructure, as well as the common areas shared with WA Ministry- such as roads, Hydro, water, sewer.

In addition WACC provides  support to the Ministry of WA through consulting and advising regarding Ministry infrastructure, buildings and land.

WACC s authority comes from its primary mandate of ensuring the operational & financial integrity of the recreational campground. To do this WACC develops long range and  annual plans, including revenue and expense projections, and submits these for approval &  inclusion into the overall annual operating plan of Wesley Acres Inc.

WACC is empowered to make decisions and operate as defined by the approved Wesley annual Budget and Annual Plan and the Long Range Strategic Plan (in the case of multi-year projects and planning ) . That said, WACC is still responsible to the ED and the  Wesley Acres Board  and must provide regular updates and progress reporting .

Specific Accountabilities

1. Plan the long range development of the Trailer Park  as part of the WAI strategic plan established by the Board of WA 
2. Develop and recommend  an annual WAC operating plan for the development and maintenance of the Trailer park . Oversee the implementation of the plan in conjunction with the ED
3. Develop and recommend an annual WAC financial plan and budget . Oversee the implementation of the plan in conjunction with the ED .
4. Develop and maintain as  Policies and Procedures manual . P&P manual is to be approved by the ED and the Wesley Acres Board 
5. Reviews and approves WAI lease applications.
6. The Policy and Procedures manual for the WACC outlines all of the official responsibilities and scope of the committee. The manual will be updated and approved annually by the then current WACC and the current Wesley Acres Board. Any unanticipated issues or circumstances that arise to or within the WACC that were not contemplated in the P&P manual will be reviewed by WACC and, if required, be presented to the ED and Wesley Acres Board for approval .
7. WACC does the Strategic and project planning, necessary for  the long-term health and effectiveness of the campground. In this area WACC works with the  ED to coordinate  with the Long Range Strategic Plan of WA.

Who is on the WACC?
WACC is comprised of up to 10 Active Wesley Acres Lot Lease Holders. The WACC chairperson is one of the WACC members.
Additional invitees are also encouraged to attend WACC meetings, including the Executive Director, a representative from the board, a representative from Maintenance, and a representative from the Finance committee. If any Wesley Acres leaseholder wishes to attend a meeting or participate in any other way, he/she may simply speak with a WACC member beforehand.

How is the WACC chosen?
The WACC committee was established by the Wesley Acres Board and the committee members were selected by the committee chairman and approved by the Wesley Acres Board.

Who does the WACC report to?
The WACC reports to the ED. WACC is responsible to The Wesley Acres Board for policy and to the ED for operational issues, Financial support, non-doctrinal policy decisions, major capital decisions.
The WACC chair is to bring a current report on WACC to each Wesley Acres Board meeting.

How is the Executive Director linked?
The WACC and Executive Director and Staff work very closely during the year in overseeing the operation of WA Campground , and in supporting WA Inc and  WA Ministry.
The Executive Director, as the senior employee of WAI  has executive authority over all operational issues at WA  including WACC.

Where and When does the WACC meet?
The WACC will meet a minimum of 6 times per year as a full committee, and more often if required. Additional working meetings are often held outside these formal meetings. Meetings are generally held on the property at Wesley Acres. During camping season, it is anticipated that additional meetings may be required in order to effectively deal with the volume of work.

WACC Operating Principles and Procedures
Regular meetings are held a minimum of 6 times per year A WACC team member must attend a minimum of 4 of these meetings or a suitable replacement will be appointed by the WACC and/or Wesley Acres Board for the remainder of the departing member s term Robert s Rules of Order apply to all votes Minutes of each meeting are recorded by the secretary and filed in a binder at the Camp Office.

How are Issues Brought Before WACC?
Issues may be brought before the WACC from any party on or involved in Wesley Acres. A WACC mailbox will be established at the Office to enable people to submit their comments. While issues may be discussed in person with a WACC member, only written submissions will be formally recognized and acted upon.

The Wesley Acres Board:
The Wesley Acres Board can raise issues for the WACC to evaluate or provide recommendations for (providing they do not extend beyond the reasonable boundaries established for the WACC as outlined in the P&P manual)

Leaseholders:
Any leaseholder may bring an issue, opportunity, feedback, or other matter to the WACC by simply providing such comments in writing. As outlined in the policy, anyone wishing to make a non-safety related complaint is asked to pray about their comments/issues and wait for 24 hours prior to submitting them.
Other: Comments or feedback on the campground, P&P manual, WACC team, or any other issue on the mind of a guest, anonymous leaseholder, or other concerned citizen are welcome and may be submitted in writing to the WACC.

What are the Financial Responsibilities of the WACC?
The WACC will prepare an annual zero-based budget to most accurately reflect the upcoming year’s revenues and expenses. Expenses will include allocations from Wesley Acres Inc. for shared resources and facilities. This annual budget will also include accruals for planned major projects and a contingency for unplanned or unanticipated projects. The cash contingency reserve (which does not include accruals for planned major projects) shall not exceed the total of $250,000. Should the reserve increase above that level, excess funds will be returned to Wesley Acres to support additional Kingdom Building.

The annual WACC budget is approved by the WA Board will be presented to the leaseholders at the annual May 24 weekend meeting. In addition, quarterly performance updates against that budget will be prepared and presented to WACC and the Wesley Acres Board.

Longer term projects will be funded over time in advance of the actual project initiation. This reserve will be kept separate from the cash contingency fund, which is essentially un-committed, un-planned funds. Any significant capital or expense projects that have not been accrued for and which cannot be covered by the current cash contingency must be presented to the Wesley Acres Board with a recommendation prior to any commitments being made by the WACC.

Back to top